We are delighted that you have shown interest in our visitor management platform IDreception. Data protection is a particularly high priority for the management of Document Binding Company Limited herein know and referred to as DBC Group.
IDreception is visitor management software operated via self-service management Kiosk for the management and control of visitors and contractors and staff into corporate and factory premises.
Operated and run by DBC Group, based at unit 12, Naas Road Business Park, Muirfield drive, Dublin 12. D12 X970. For purposes of data protection law, we are the following are the “data controllers” all of whom trade with us.
We respect your privacy
This privacy notice explains what information we collect, how we use it, who we share it with and how we protect it. It also details the rights available to you in relation to how we hold and use your personal data, how to exercise those rights, and what to do if you require more information or wish to make a complaint.
This privacy notice applies to all personal data we hold, irrespective of any relationship with us. For example, we may hold information about current customers, previous customers, prospective customers and competition entrants.
Why we collect your Personal Data
We collect your personal data so that we can manage our relationships with you. The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General
Data Protection Regulation (GDPR)
By means of this data protection declaration, we’d like to inform our customers and suppliers of the nature, scope, and purpose of the personal data we collect, use and process of same. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.
Activities that we require personal data for include:
- Sign-up contact and inquiry forms
- Registering for the free trial
- Allowing use of any other functionalities offered on our website;
- Corresponding with a representative of IDreception via e-mail or telephone
- Subscribing to our services.
- Performance and maintenance of a supply contracts
- Responding to requests and providing information
- Provision of other services
- Improving our existing products and services
A range of other activities which we are obliged to undertake, or which we have gained consent to complete. We ensure that the information we collect is appropriate to the purposes for which it is obtained.
Security of your Personal Data
We keep our computer systems, files and buildings secure by following legal requirements and international security guidance. We make sure that our staff, and anyone with access to personal data that we are responsible for, is fully trained on how to protect personal data. We ensure that our processes clearly identify the requirements for managing personal data and that they are up to date. We regularly audit our systems and processes to ensure that we remain compliant with these policies and legal obligations.
Types of Personal Data we may hold and where it comes from
At IDreception, we recognise the importance of personal data entrusted to us. We may collect and hold a range of information about you. Examples of the types of information we may hold includes:
- Information about you and your company using contact forms, email and telephone.
- Information about your current and past purchases and sales.
- Information about how you use the products and services that we supply
- Information about your interactions with us
- Information on passwords to software that you consent for us to hold on your behalf
- Information provided by you when you take part in events or competitions, surveys that we organise
- Information about customers special requirements where access to premises is required after hours.
We collect most of this information directly from the individuals that we interact with, when they contact us in writing, by telephone or electronically (by email, using our website or on social media). Some information is collected because of individuals using our services or interacting with us. We may also obtain information about individuals from external parties, such as credit reference agencies.
Our websites use ‘cookies’ to help us provide users with a better experience each time they visit. A cookie is a small piece of text that is placed directly on a device when it is used to visit a website. This helps to give the user a better experience when using the website. The information gathered by the cookie stays on the user’s device.
We use information gathered from cookies to help improve users’ experience on our website, for security, and to personalise content and advertising. For example, cookies help us to identify that the device has visited our site before, allowing us to customise the experience based on previous browsing history. It also helps us to determine the most relevant, related products to show that user when they are browsing. Further information about the type of cookies that we use and their purpose is available in the Cookies Policy.
How long we keep data
Information collected by us will be held for as long as it is required to fulfil the purpose it was collected for and to protect our business and our rights. We are required to keep certain types of information for a specific period of time in order to comply with legal requirements. The length of time we keep any part of your personal information will depend on the type of information and the purpose for which it was obtained.
How we may use Personal Data
We use personal data so that we can, in accordance with our customer contracts, provide our services and perform general account management. In addition, we may also use personal data in some of the following ways:
- Providing requested information about our products and services
- Setting up new accounts and billing arrangements
- Servicing and maintenance of equipment and noting operator’s details.
- Generating and sending invoices
- Monitoring payment activity and managing debt
- Discussing and responding to requests for information or general account queries
- Running loyalty and reward programmes you have signed up to
- Analysing account and payment activities to help identify credit ratings.
- To enable us to comply with any legal or regulatory requirements
- To protect or enforce our rights or the rights of any third party
Activities that require your consent
In order for us to carry out certain activities using your personal data, we may need to ask for your consent. For example, in order to allow us to make contact with you via email or SMS to make you aware of new products that may be of interest to you, we need you to have provided us with prior consent to do so.
When consent is being requested, we will provide options such as the choice of whether we may contact you by phone, post, email, text or through other digital media.
Where we require consent, we will explain why and provide sufficient information to allow you to make an informed decision. When we receive consent to perform such activities, that consent may be withdrawn at any time by contacting us.
Who we share information with
We may share your personal data with, or disclose your personal data to, the following categories of third party:
- Agents or suppliers: these are persons or companies we have contracts with to provide products or services that we use in conducting our business, including managing our relationship with our customers. In many cases, they will be within the European Economic Area (EEA) but in some cases they may be outside of the EEA. We will only share or disclose to these parties the information that they need in order to provide the products or services, and will require those parties to ensure that the information is always adequately protected.
- Professional advisers: we may share or disclose personal data to professional advisers we may engage for any reasonable purpose in connection with our business, including assistance in protecting our rights.
- Other external bodies: in certain circumstances, we may be required by law to disclose personal data to external bodies, such as local authorities, government departments or An Garda Síochána. In these cases, we will only disclose the minimum amount of information required to satisfy our legal obligation. However, once the information is disclosed, we will not be able to control how it is used by those bodies.
Name and Address of the controller
Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection this is:
Unit 12, Naas Road Business Park,
Muirfiled drive, Dublin 12,
D12 X970. Ireland
Phone: +353-1-460 2200
As the controller, DBC Group has implemented numerous technical and organisational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.
Name and Address of the Data Protection Officer
The Data Protection Officer of the controller is: Jason O‘Connor at contactable at above address
Any data subject may, at any time, contact our Data Protection Officer directly with all questions and suggestions concerning data protection.
The rights that you have available to you include:
Gaining access to and copies of your personal data: you are entitled to receive, on request and free of charge, a copy of all your personal data that we hold. There are some limitations to this right. For example, if the data also relates to another person and we do not have that person’s consent, or if the data is subject to legal privilege. Where there is data that we cannot disclose, we will explain this to you.
Ensuring that your data is accurate: our aim is to ensure that the data we hold about you is correct and up to date. From time to time we may contact you to verify the information that we hold. You may also contact us to correct any errors that you notice.
Granting or Removing consent: where we require your consent for any processing, for example, to provide you with direct marketing communications, we will clearly explain what the consent is for, and any consequences of giving or refusing consent, and will provide that consent can only be given by way of a positive action by you. We will also ensure that you are able to withdraw any such consent at any time.
Restricting processing of your data: you have the right to request us to restrict the processing of your personal data in certain circumstances, for example, if there is a dispute over our rights to carry out specific processing activities, or where you do not want us to delete data. We will respond promptly to your request and will provide an explanation if we cannot fully comply.
Deletion of your data: in certain circumstances, you may have the right to have some or all of your personal data deleted from our records. This is sometimes referred to as the “right to be forgotten”. This may occur if, for example, we retain data which is no longer required by us, or if you withdraw a consent. If you continue to have a relationship with us, we must retain the data we need to manage this relationship. We will respond promptly to your request, and provide reasons if we object to the deletion of any of your personal data.
Moving your data: where it is possible for us to provide it, you have the right to receive a digital copy of the personal data that you have provided to us.
International Transfers of Data: in certain circumstances, we may transfer your personal information internationally, including outside of the European Economic Area (EEA). Should we do this, we ensure that all transfers are made in accordance with data protection law and that your data it will be given an equivalent level of protection that it has when it is being managed in Ireland.
How to make a complaint
If for any reason you have a complaint about our use of your personal information, or you are unhappy in any way with the information we provide to you, we would like you to contact us directly so that we can address your complaint. Please address all requests to Jason O’Connor, Data Protection Officer, Unit 12, Naas Road Business Park, Muirfield drive, Dublin 12, D12 X970 OR VIA EMAIL firstname.lastname@example.org
Changes to our privacy notice
We will occasionally update this privacy notice. We will post a notice of any material changes on our website prior to implementing the changes, and, where appropriate, notify you using any of the contact details we hold for you for this purpose. We encourage you to periodically review this notice to be informed of how we use your information.